Full-Time Production Admin Assistant

Reports To: Production Department Manager

Job Purpose: To support the company’s strategic direction and vision by performing clerical tasks as assigned.

Key Responsibilities:

Handle day-to-day production schedules and weekly PM notes in CRM for Production staff
Oversee LSWP process and ensure it is being followed
Track, organize, and issue Personal Equipment (uniform shirts, LSWP supplies, safety supplies, etc.)
Scheduling and ordering of equipment and services for job sites (porta-potty, dumpsters, dig rite, etc.)
Process vendor rebates
Perform various Purchase Order tasks (updating RT & CE, scanning, call for ETA, etc.)
Provide clerical support with filing, scanning, data entry, phone coverage, and organization of various items.
Assist team as needed with other projects
Evaluate, improve, and advise on current production programs and processes to ensure alignment with the company’s strategic plans.
Ensure both internal and external customer satisfaction.

Minimum Requirements:

High School Diploma or equivalent preferreds
Excellent communication skills with all levels of associatess
Intermediate computer skills: including MS Office softwares
Ability to maintain an appropriate level of confidentialitys
Excellent problem solving, decision making, resource and time management, planning & organizing, teamwork, relationship building, initiative, flexibility, process improvement and follow-throughs
Ability to sit and/or stand at the desk for extended periods of time. Regularly walk, talk, hear, view computer screens, type, and occasionally lift up to 20 lbs

Possess the following Mosby Core Values: